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Contents


    Presentations

      Tools.

      Use anything and anybody in the room.

      Anything/body you can bring with you!

      Chalk board, walls+posters, sticky walls, OHP+view-foils, screen, projectors, flip-charts, DVD players, people, . . . , even computers and the internet.

      Plan

      Start plan by thinking about: the Audience + your objective + the equipment + your prefered styles.

      Look for: opportunities, strengths, resources, weaknesses, threats.

      Slides and Powerpoint

        DO NOT do the slides first.

        First Plan the presentation, then write the deliverable, then illustrate it, then edit without mercy, then convert the facts and simplified key illustrations into slides and think up the spoken stuff: stories, analogies, and metaphors.

        Movement: Don't animate -- unless it is special, meaningful, or to get attention.

        A Good Structure:

        1. Who are you, anyway?
        2. Why is this worth listening to?
        3. tell them what you a going to tell them,
        4. tell them,
        5. tell them what you told them.

        Design: Choose the right layout, line, scale, color, movement, and timing.

        Layout

        Good Layouts: Heading and simple diagram, Heading + 4 or 5 bullets... Empty space. NO PARAGRAPHS.

        Bullet points: aim for sentences rather than keywords.

        Paragraph? Long Text? Make a handout. Share the reading.

        Mix layouts. Avoid "machine gun" bullets.

        Scale and Color

        Big is seen as most important.

        Minimum font 16pt, San Serif.

        Big text is better than small. Big hall->big text.

        Color: moods and style rather than content.

        Careful: foreground must contrast background.

        Check lighting in room.

        Put your name in lights

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      The Twenty Minute Law

      If you don't change pace, style, process every 20 minutes your audience will be asleep.

      Check: Jargon. Spelling. Grammar. Technology.

      Check room out before hand: systems and visibility.

      Avoid laser pointer: program a red circle cursor on computer. Use a pen on the OHP.

      Lighting?

      PlanB.

      Practice to be spontaneous

      Do NOT read your slides.

      Notes? Put key words on cards and "palm them".

      Prepare. Test. Dress.

      Turn off sleep mode.

      Take a few deep breaths.

      Audience Involvement

      Eye contact: Look at the audience. Talk to them. SMILE.

      Invent ways to find out audience experiences/needs and link to them.

      Invent ways to allow/encourage thinking about the data, making plans, doing things.

      Voice.

      Share metaphors, stories, & analogies verbally. Show Facts visually.

      Handouts

      If you handout notes.... do it last!

      You can handout an outline first with space for the audience to write notes.

      If you are presenting a long document ... hand out at the best time and try to involve the audience in presenting parts of it.

      Walkthroughs and Inspections find errors

      You need a document that people have had a chance to see, a way to project the document, and a way to take notes. Lead people through the document/artifact and ask what is wrong with it.

      Don't defend it or try to persuade people.

      Don't fix it: take note, thank, and promise to fix later.

      Includes Advice from Desrochers & Cheal CSUN

      [ 1146_Desrochers_Cheal.html ]

      Also See Rock The Podium From Wired

      [ index.cgi?page_name=rock_the_podium;action=display;category=Work ]

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    Abbreviations

  1. TBA::="To Be Announced".
  2. TBD::="To Be Done".

End